Mid-Level Administrative Assistant - Hybrid Remote - New York

Huru International

Mid-level $47.4k - $57.1k YEARLY Remote

Posted 4 weeks ago

Job summary

Join Huru International's mission-focused team, building pathways for girls through education and sustainable health solutions. You'll manage key administrative tasks supporting the Founder while using your organizational skills to drive impact in a dynamic nonprofit. Huru, which has empowered over 300,000 girls, offers benefits like health insurance, a 401(k), and paid time off. Apply now to take on a vital role in a growing team dedicated to youth empowerment!

Role details
Role
Full-time
Industry
Non-profit And Social Services
Employment
Fulltime
Experience
3 Years +
Responsibilities
  • Support our Founder and Executive Director with managing Huru’s US Board of Directors, including organizing meetings, taking notes, distributing summaries, and ensuring follow-up actions are completed
  • Maintain Founder and Executive Director’s VIP lists
  • Prepare detailed donor briefings, compiling background information, donation histories, and key talking points
  • Track VIP post-calls/meeting follow-ups, record details in donor database
  • Provide general support to the team, where and when needed
  • Manage Founder and Executive Director’s calendar, scheduling meetings, tracking timelines and follow-ups
  • Facilitate communication and coordination across Huru's U.S. and Nairobi teams
  • Answer the organization's telephone line, manage inquiries, and follow up on messages
  • Manage and respond to email messages received in the organization's general inbox
  • Assist in maintaining and updating detailed Micato Safari VIP guests interested in supporting Huru in our donor database
  • Support team meetings by preparing agendas, taking notes, distributing summaries, and ensuring follow-up actions are completed
  • Assist the team with vendor management and procurement of supplies related to holiday donor stewardship efforts
  • Manage Huru inventory and handle Nairobi orders as necessary
  • Handle sensitive and confidential information with discretion and professionalism
Requirements
  • 3+ years of administrative or supportive experience, preferably within a nonprofit environment
  • Proven ability to work independently, proactively, and collaboratively within a team
  • Excellent organizational skills with strong attention to detail and accuracy
  • Outstanding written and verbal communication skills
  • Proficiency in Microsoft Office and Google Workspace
  • Experience with CRM systems and email marketing platforms preferred
  • Demonstrated ability to manage multiple projects in a dynamic, fast-paced environment
  • Interest in nonprofit work, international development, education, or youth empowerment
Benefits
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Key skills
Administrative Support Organizational Skills Attention To Detail Written Communication Verbal Communication Microsoft Office Google Workspace Crm Systems Email Marketing
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    About Huru International
    Huru International is a girl\-driven international nonprofit with a vision for a world where no girl is limited by her period. Based in Nairobi, Kenya, and New York, USA, Huru produces and distributes high\-quality reusable menstrual pads and provides educational sessions on sexual and reproductive health. Huru’s programs have reached over 300,000 girls and young women with more than 2\.6 million pads since 2008\. Huru also operates a job training program to equip vulnerable youth in Nairobi with industrial sewing and tailoring skills, fostering economic independence.
    Position Summary
    We are seeking a highly organized and detail\-oriented Administrative Assistant who directly reports to our Founder and Executive Director and supports the Huru team. This hybrid role involves both remote work and onsite presence in our New York City office. The successful candidate will independently manage multiple tasks, coordinate with internal teams and external stakeholders, and provide exceptional administrative and logistical support to ensure smooth daily operations. Accuracy and timeliness are essential.
    Key Responsibilities
    Support our Founder and Executive Director with managing Huru’s US Board of Directors, including organizing meetings, taking notes, distributing summaries, and ensuring follow\-up actions are completed. Also help with individual BOD member communications, as well as compiling and preparing regular updates.
     Maintain Founder and Executive Director’s VIP lists. Support her donor communications, including responding to inquiries, drafting personalized thank\-you notes, and donor stewardship activities.
    Prepare detailed donor briefings, compiling background information, donation histories, and key talking points to equip leadership for calls and meetings with VIP donors.
     Track VIP post\-calls/meeting follow\-ups, record details in donor database.
    Provide general support to the team, where and when needed.
     Provide administrative support to the Founder and Executive Director, managing her calendar, scheduling meetings, tracking timelines and follow\-ups.
    Maintain Founder and Executive Director’s VIP lists. Support her donor communications, including responding to inquiries, drafting personalized thank\-you notes, and donor stewardship activities.
     Support VIP stewardship and manage special gifts and acknowledgments from leadership.
    Facilitate communication and coordination across Huru's U.S. and Nairobi teams.
     Answer the organization's telephone line, manage inquiries, and follow up on messages from the general mailbox.
    Manage and respond to email messages received in the organization's general inbox, ensuring timely and professional communication.
     Assist in maintaining and updating detailed Micato Safari VIP guests interested in supporting Huru in our donor database.
    Support team meetings by preparing agendas, taking notes, distributing summaries, and ensuring follow\-up actions are completed.
     Assist the team with vendor management and procurement of supplies related to holiday donor stewardship efforts.
    Manage Huru inventory and handle Nairobi orders as necessary.
     Handle sensitive and confidential information with discretion and professionalism.
    Qualifications:
    3\+ years of administrative or supportive experience, preferably within a nonprofit environment.
     Proven ability to work independently, proactively, and collaboratively within a team.
    Excellent organizational skills with strong attention to detail and accuracy.
     Outstanding written and verbal communication skills.
    Proficiency in Microsoft Office and Google Workspace.
     Experience with CRM systems and email marketing platforms preferred.
    Demonstrated ability to manage multiple projects in a dynamic, fast\-paced environment.
     Interest in nonprofit work, international development, education, or youth empowerment.
    Job Type: Full\-time
    Pay: $47,441\.86 \
  • • $57,134\.29 per year
    • Benefits:
    401(k)
     Dental insurance
    Health insurance
     Paid time off
    * Vision insurance
    Work Location: Hybrid remote in New York, NY 10010